Common Email Mistakes to Avoid When Job Hunting

When looking for a job, even a minor mistake can lose our chances of getting that ‘one job’ we ever desired for. One needs to make sure they carefully craft their resume, cover letter, job application and spend enough time in preparing for the job interview. But even after having done all of it perfectly, there is still one thing that can get let you down. This is the common email mistakes we end up making when sending our resumes through emails. To make it to the final interview, emails are a crucial part you must consider to make sure you end up getting a call for your interview.

So, if you wish to present yourself professionally and make it to the final interview, here’s how you can avoid common email mistakes. These are the frequently committed biggest email mistakes generally seen.

Misleading email subjects

You need to be honest with the subject line. The subject line should clearly state your intention of writing the email. Do not try clickbait email headings encouraging the reader to open the email and then making him disappointed.

For example, if it is an email where you are seeking for a job, and the applicant writes a subject line stating that he urgently wants to speak to the recipient, that’s not right. When the recipient opens the email and finds that it is a simple job application and the subject line misguided him, you are likely to lose on to that job.

A wrong title or the name

A phrase like ‘to whom it may concern’ or mentioning a wrong name shows a lack of initiative behaviour. Besides, writing out of touch salutations is again a big email mistake that can make the hiring team reject your application believing that you do not fit for their corporate culture.

For instance, a few women do not want to be addressed as Ms Or Mrs If an application does it, the recipient might find the applicant belonging to an informal tech culture or an old school.

Long or not to the point content

Communicating with the employers through emails should make sure your content is too the point. Try to keep your emails short to 3 – 5 sentences at max. Sending long emails until you are asked for makes the employer ignorant about your application. He may not be able to grab the actual information you wish to convey. Thus, make you write short, clear and concise.

Use of informal language; a common email mistake

This is one of the biggest email mistakes one tends to make. No matter how informal the company culture is, emails should never go informal. Texting your best friend is far different from writing an email to a company. Write in full words, full sentences, without grammar mistakes, and in a completely respectful tone. Using acronyms or text message languages shows the disrespectfulness and immaturity of the applicant.

Emails being too personal; the biggest email mistake

You can always consider building relationships with the recruiters over an email. But this does not apply when you are actually applying for a job. Personal relationships are not created from the start. One needs to make sure their writing tone remains warm and not intimate. Personal phrases such as ‘very best regards’ can also be dangerous. How can one writing very best regards until they actually know them personally?

No customisations

This is one of the common email mistakes candidates do when they send emails to multiple recruiters at once. Sending the same content and vague emails is a big mistake. The recruiters do pay attention to your emails when screening you for further selection. Any copy pasted email can evade you from getting to your destination and, thus, is a big red flag.

An unprofessional email ID

A professional email address should consist of your first name, last name, initials or a related number. However, adding words other than your name and initials or symbols creates unprofessionalism.

Aggressive follow-ups

Emails sent too often during the course of the interview process can be very frustrating for the employer. Similarly, not responding to emails on time again an frustrate the employer. Thus, wait peacefully and follow-up once a week.

Final Words

Keeping this checklist in mind will help you evade the common email mistakes and make it to the best opportunity when seeking a job.


Originally posted here.

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